Policy key definitions:
- “I”, “our”, “us”, or “we” refer to the business, SimpleP3M Limited.
- “you”, “the user” refer to the person(s) using this website.
- GDPR means General Data Protection Act.
- PECR means Privacy & Electronic Communications Regulation.
- ICO means Information Commissioner’s Office.
- Cookies mean small files stored on a users computer or device.
Key principles of GDPR:
Processing of your personal data
Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following
Lawful basis: Consent
Where our purpose for processing is: To send out our Newsletter or to contact you according to your request for us to make contact, such as to book an appointment or to enquire about a product or service.
We process your information in the following ways: For the newsletter, your name, company name where applicable and email address will be held with our third party EMS; MailChimp. If you have contacted us through one of our contact forms, the data will used solely to contact you back, unless you have specified that you would like to also receive the newsletter.
Data retention period: If you have subscribed to our newsletter, we will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists. If you make an enquiry and this does not result in an ongoing relationship or purchase, we will not keep your data for longer than a six month period.
Sharing your information: We do not share your information with third parties.
- Lawful basis: Contract
Where our purpose for processing is: You have made a purchase for a service or product.
We process your information in the following ways:
- Your details will be saved locally, including in an address book on a mobile phone for contact with you whilst a service is still in progress.
Data retention period: We will continue to process your information under this basis until the contract date has expired or the purchase is finalised.
Sharing your information: We do not share your information with third parties unless the service you have requested involves an associate organisation, which will be made know to you beforehand.
If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.
Your individual rights
Under the GDPR your rights are as follows. You can read more about your rights in details here;
- the right to be informed;
- the right of access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to data portability;
- the right to object; and
- the right not to be subject to automated decision-making including profiling.
You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.
We handle subject access requests in accordance with the GDPR.
Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.
Cookies that we use are;
- Facebook Pixel
Data security and protection
We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.
Fair & Transparent Privacy Explained
We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology.
Email marketing messages & subscription
Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the “Processing of your personal data” above. Any email marketing messages we send are done so through an EMS, email marketing service provider. An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.
Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.
Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences, you can also unsubscribe from all MailChimp lists, by following this link, otherwise contact the EMS provider.
Our EMS provider is MailChimp. We may hold the following information about you within our EMS system;
- Email address
- I.P. address
- Subscription time & date
- Full name
- Company name (where applicable)
Resources & further information
- Overview of the GDPR – General Data Protection Regulation
- Data Protection Act 2018
- Privacy and Electronic Communications Regulations 2003
- The Guide to the PECR 2003
- Small business GDPR policy template
Privacy Notice Policy Base: v.4.1 Dec 2018 – Made available without liability by Jamie King, Website management services.